Built for the way consultants actually invoice
Most invoicing software is built for "small business" in general — which usually means features consultants don't need (payroll, inventory, full accounting) and missing features they do need. Invoicely.live focuses on the invoicing problems specific to consultants.
Sound familiar?
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['Mixing hourly billing with fixed milestones gets confusing', 'Retainer clients need predictable monthly invoicing', 'Tracking unbilled hours across multiple clients is messy', 'Clients expect detailed time breakdowns', 'International clients mean multi-currency and VAT complications']
If any of those hit close to home, you're not alone. These are the top complaints we hear from consultants every week. Invoicely.live was built to solve them — without the bloat of full accounting suites.
Features consultants actually use
Hourly + flat fee on same invoice
Mix billable hours and fixed fees in any combination
Retainer auto-billing
Set monthly recurring invoices — Stripe charges automatically
Detailed time blocks
Add hours per task as line items — clients see exactly what they're paying for
Quote-to-invoice
Send a proposal as a quote, convert to invoice when accepted
Multi-currency
21 currencies for international engagements
Reverse charge support
Mark cross-border B2B services as VAT-exempt with reverse charge note
Consultants typically use one of four billing structures — pick what matches your work:
- Hourly. Most common for ad-hoc engagements. Bill weekly or every two weeks while still fresh.
- Project-based. Fixed price for a defined deliverable. Better margin if you're efficient. Risk: scope creep.
- Retainer. Monthly fee for X hours of access. Predictable income, predictable client expectations. Industry standard for ongoing strategic work.
- Performance-based. Tied to outcomes (revenue, leads, conversions). Highest upside, highest risk. Reserve for clients you trust.
Pro tip: When pitching, offer two structures side-by-side. Most clients pick the middle option.
Which Invoicely.live plan fits consultants?
Solo consultants fit Basic perfectly. Boutique firms with 25-100 active clients should use Standard.
| Plan | Price | Best for | Limits |
|---|---|---|---|
| Free | $0 | Just starting out | 5 customers, 15 invoices/mo |
| Basic | $5.75/mo | Solo consultants | 25 customers, 100 invoices/mo |
| Standard | $11.85/mo | Established consultants | 100 customers, 200 invoices/mo |
| Plus | $24.25/mo | Agencies & teams | Unlimited everything |
💰 Average savings: $480/year vs Bonsai + QuickBooks. Compared to using FreshBooks, QuickBooks, or similar full accounting platforms.
Start invoicing in 2 minutes
Free plan, no credit card. Set up your business profile and send your first invoice today.
Frequently asked questions
Is the free plan really free?
Yes. 5 customers, 15 invoices per month, no credit card required, no time limits. Works forever for solo consultants starting out.
Can I accept credit card payments?
Yes. Connect your Stripe account in 2 minutes. Clients pay via a "Pay Now" link on the invoice. Stripe's standard fees apply (2.9% + 30¢ in the US, lower internationally) — we don't add a markup.
Does this work for clients in other countries?
Yes. 21 currencies supported including USD, EUR, GBP, CAD, AUD, MAD, AED, INR, and more. PDF invoices work for clients anywhere — multi-language is on the roadmap.
Can I migrate from another tool?
Yes. We accept CSV imports for both customers and invoices. Most consultants migrate from Excel, Word, or another invoicing tool in under 15 minutes.
Do you offer a free invoice generator?
Yes — our free invoice generator works with no signup. Make a one-off invoice in 30 seconds. For sending invoices regularly with payment tracking, sign up for the free plan.