Built for the way photographers actually invoice
Most invoicing software is built for "small business" in general — which usually means features photographers don't need (payroll, inventory, full accounting) and missing features they do need. Invoicely.live focuses on the invoicing problems specific to photographers.
Sound familiar?
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['Multiple revenue streams (sessions, prints, licensing) hard to track', 'Wedding clients want everything itemized for transparency', 'Print resales need separate tax handling vs services', 'Recurring shoots (sports teams, schools) require auto-billing', 'Deposits forgotten until the day of the shoot']
If any of those hit close to home, you're not alone. These are the top complaints we hear from photographers every week. Invoicely.live was built to solve them — without the bloat of full accounting suites.
Features photographers actually use
Multi-line invoices
Separate session fee, edit fees, prints, licensing — each with its own tax rate
Recurring invoices
Auto-bill ongoing clients (e.g., sports families) every month
Deposit tracking
Send deposit invoices, track partial payments, generate balance invoice for the day of
License terms in notes
Add usage rights and licensing terms as public notes on every invoice
Custom rate per service
Save your standard prices: portrait session, family shoot, wedding day, etc.
Branded PDFs with your logo
Photography invoices need to look as polished as your portfolio
Photography has unique tax and licensing complexity. Get these right:
- Separate licenses from services. The shoot is a service. The photo files are a license. They may have different VAT/sales tax rates depending on jurisdiction.
- Always include usage rights on the invoice. "Personal use only", "Commercial use limited to social media", etc. Prevents misuse later.
- Always require a non-refundable deposit. 25-50% to lock in the date. If they cancel, you keep the deposit. Industry standard.
- Charge for editing time separately for non-package work — clients underestimate how much editing costs.
- Prints are physical products. They have shipping and may have different sales tax (US) or VAT (EU).
Which Invoicely.live plan fits photographers?
Wedding and event photographers typically need Standard ($11.85/mo) for 100 customers. Family/portrait photographers fit the Basic plan.
| Plan | Price | Best for | Limits |
|---|---|---|---|
| Free | $0 | Just starting out | 5 customers, 15 invoices/mo |
| Basic | $5.75/mo | Solo photographers | 25 customers, 100 invoices/mo |
| Standard | $11.85/mo | Established photographers | 100 customers, 200 invoices/mo |
| Plus | $24.25/mo | Agencies & teams | Unlimited everything |
💰 Average savings: $320/year vs ShootProof + QuickBooks combined. Compared to using FreshBooks, QuickBooks, or similar full accounting platforms.
Start invoicing in 2 minutes
Free plan, no credit card. Set up your business profile and send your first invoice today.
Frequently asked questions
Is the free plan really free?
Yes. 5 customers, 15 invoices per month, no credit card required, no time limits. Works forever for solo photographers starting out.
Can I accept credit card payments?
Yes. Connect your Stripe account in 2 minutes. Clients pay via a "Pay Now" link on the invoice. Stripe's standard fees apply (2.9% + 30¢ in the US, lower internationally) — we don't add a markup.
Does this work for clients in other countries?
Yes. 21 currencies supported including USD, EUR, GBP, CAD, AUD, MAD, AED, INR, and more. PDF invoices work for clients anywhere — multi-language is on the roadmap.
Can I migrate from another tool?
Yes. We accept CSV imports for both customers and invoices. Most photographers migrate from Excel, Word, or another invoicing tool in under 15 minutes.
Do you offer a free invoice generator?
Yes — our free invoice generator works with no signup. Make a one-off invoice in 30 seconds. For sending invoices regularly with payment tracking, sign up for the free plan.